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Do a Google search for 'project management tips' and you get almost 80 million!!!! results. So why did we feel the need to add yet another one? Well, because one of the reasons there is so much content on the topic is because it is so important.
Whether your job description actually includes it or not, most of us are project managers in some shape or form. And mastering the art of effective project management is a skill set that will always be in demand.
At Roll we're a bunch of developers, designers, strategists, hustlers, and doers and several of us are, or have been, working multiple jobs at the same time. Needless to say, we're always juggling a bunch of projects at the same time. Over the years we've learnt a lot about how to ensure project management success. So we thought we share our top 8 (+1) project management tips.
- Scope. Work with your clients and/or team to scope the project in great detail before you get started. Make sure you really understand what the expected outcome is and what you need, to be able to deliver.
- Develop a project plan. Map out tasks, timing, milestones, etc. Get buy in from your client and team and refer back to it regularly to make sure you're on track.
- Appoint a project leader. Projects are always teamwork. But there should be one person who is ultimately responsible for pulling it all together and leading the team.
- Build your team. Think carefully about who you want and need on the team. Who has the skills and experience needed AND has capacity to work on this project. Be open to the possibility that you might not have all the skills needed on the team yet – always better to know this early.
- Clarify roles, responsibilities & expectations. Make sure everyone on the project team (including the client) know what their role is and what they are expected to do.
- Clarify timelines – be realistic. Once everyone knows what they are expected to do make sure they also know when. Set realistic expectations with your clients.
- Agree on communication processes. Communication is often the biggest project management challenge. Make sure you have agreed on clear communicationprocesses with your team and client(s). Be specific about how often you will update the client, how the team communicates, what needs to be communicated and when, etc.
- Regular WIP meetings. Meetings can be a real pain. But at the end of the day there is nothing like in-person catch-ups. Schedule regular meetings with the project team but keep it short and on point.
Bonus Tip: Use an awesome tool like Roll to manage your projects, tasks and team 😃